Career Opportunities
The ESP Job Center is a page dedicated to international Pathology job opportunities and vacancies. To post your Pathologist / PhD job offers or open residency slot, please email the advert, your logo (optional) and your contact information to admin@esp-pathology.org
ESP Career Opportunities
There are currently no job openings at the European Society of Pathology.
ESP keeps growing!
Join us in shaping international medical events that bring healthcare professionals in the field of pathology together across borders.
We are currently hiring an Administration Associate and Scientific Project Associate to join the ESP HQ Team. Please see all details below.
ESP Administration Associate
Job Description – ESP Administration Associate
Permanent · Full-time · Immediate start · On-site only at our Brussels HQ (no teleworking)
The European Society of Pathology (ESP) is looking for a dependable, detail-oriented Administration Associate to handle all administrative and office management tasks and keep our office running smoothly. You will be the go-to person for day-to-day office coordination, making sure everything and everyone at HQ has what they need, when they need it.
This is a permanent, full-time position with an immediate start, based fully on-site at our offices in Brussels, very close to the EU institutions. This role does not offer teleworking, remote or hybrid working, so you will need to be present in the office every day. Candidates must hold the right to work in Belgium and be able to reach our offices easily; ideally, you will live in Brussels or the surrounding area. You will report directly to office management and work closely with the wider team to keep daily operations seamless.
Job Details
Position Title: Administration Associate
Location: ESP HQ Brussels Office
Responsibilities
- Coordinate business travel with our travel agency, including flights, hotels, and ground transportation, and keep itineraries organized and shared with travelers
- Monitor and reorder office supplies and materials, and manage supplier relationships
- Arrange and track outgoing and incoming courier and shipping services
- Maintain and coordinate relationships with service providers (cleaning, maintenance, security, and more), including contracts, scheduling, and quality follow-up
- Order lunches and organize catering for on-site meetings, and prepare meeting materials
- Maintain office equipment, including printers, coffee machines, air conditioning/heating, and meeting room screens/AV, and coordinate repairs and servicing as needed
- Ensure the offices are well kept, including the upkeep of shared spaces and care for office plants
- Liaise with building management on repairs and facility issues at our offices, and coordinate with the building management of our other office space, which is currently leased out
- Maintain vendor and contact records, and keep internal documents such as office policies and emergency contact lists up to date
- Handle administrative email correspondence and respond to membership queries
- Proofread and manage the ESP Newsletter, including collecting and editing content, checking accuracy and consistency, and ensuring timely distribution
- Manage and maintain the ESP CRM, keeping member and contact data accurate, up to date, and well organized
- Support the organization of the European Congress of Pathology, assisting the team with logistics, coordination, and administrative tasks before, during, and after the event
Qualifications, Skills and Experience
- Must hold the right to work in Belgium, be available to start immediately, and be able to work fully on-site at our offices (no teleworking); ideally based in Brussels or the surrounding area, with easy access to our offices
- Proven experience in a similar administrative, office management, or coordinator role
- Highly organized, proactive, and comfortable managing multiple priorities at once
- Strong written and verbal communication skills
- Excellent proofreading skills and a sharp eye for detail in written content
- Solid IT experience, including confident use of Microsoft Office tools (Word, Excel, Outlook, Teams, etc.); experience working with a CRM system is a strong advantage
- A reliable, hands-on approach and a willingness to handle both planning and practical day-to-day tasks
- A quick learner who picks up new tools, systems, and processes with ease
- Fluent in English (our working language) and good knowledge of French; knowledge of Dutch is an additional asset
What We Offer:
- A permanent, full-time contract
- A competitive salary
- A varied role at the heart of a busy, collaborative office
- The chance to genuinely shape how the office runs
- Offices in Brussels, very close to the EU institutions
Interested candidates should email their application to info@esp-pathology.org, including:
- Your CV
- A motivation letter
- Copies of your diplomas and certificates of studies
- Three references or letters of recommendation
Please note that only shortlisted candidates will be contacted for an interview. No phone calls will be accepted.
ESP is committed to promoting equality and diversity.
ESP Scientific Project Associate
Job Description – ESP Scientific Project Associate
The European Society of Pathology (ESP) is a non-profit organisation that aims to advance Pathology in Europe and to facilitate communication between European Pathologists. Being the leading force in European pathology, ESP strongly promotes high-quality diagnostic pathology diagnosis for all patients, up to date education across Europe and support cutting-edge research to understand disease and translate science into clinical practice.
Job Details
- Position title: ESP Scientific Project Associate
- Supervision: To report to ESP Education Manager
- Remuneration: Highly competitive, depending on experience
- Hours per week: 40
- Contract: Permanent
- Location: ESP Headquarters, Brussels, Belgium
Job Purpose
The role of the Associate is to support in the organisation of ESP scientific and educational projects and collaborative projects with medical societies/organisations, industry, and other stakeholders. Those include supporting in providing industry-supported educational activities, European Union projects, harmonisation studies, surveys, and similar actions.
The job will strengthen the role of ESP for cutting-edge science in pathology and translating research experience to educational opportunities, and from there to clinical practice.
Responsibilities
- Ensure the smooth operation of ESP collaborative projects via communication with stakeholders, management of milestones and schedule.
- Assist ESP Key Opinion Leaders in the design of research and scientific activities.
- Assist in application and management of research grants.
- Assist the ESP Education Manager in the execution of educational activities, either industry-supported or solely organised by ESP, (e.g., courses, workshops, webinars, online training, fellowships and more).
- Assist in the execution of studies related to pathology practice, including harmonisation studies, studies on pathology laboratory management, studies related to digital and computational pathology etc.
- Assist in the data collection, elaboration, and results preparation of scientific projects for those to be presented to ESP bodies, other stakeholders, and the community, including assisting in drafting scientific communications.
- Work collaboratively with ESP affiliated national societies and associated societies, other relevant coalitions, federations, clinical associations, international and regulatory bodies, and private sector partners.
- Work cross-functionally with ESP Working Groups, Education Committee and Advisory Board and other staff members of ESP.
- Other duties as assigned.
Qualifications, Skills and Experience
- Minimum Master’s degree or equivalent apprenticeship in education/degree in life sciences. PhD and/or pathology background are highly appreciated.
- Strong scientific background.
- Minimum of 3-5 years’ experience on scientific projects, grant application and grant management, or similar activities.
- Strong, demonstrated skills in persuasive verbal and written communications. Ability to generate correspondence, reports, and meeting minutes and draft agreements.
- Ability to interact competently with stakeholders, both within the ESP and outside the organization.
- Strong work ethic, self-motivated with a high level of credibility, integrity, and professionalism.
- Excellent organizational skills and attention to detail.
- Ability to work effectively on multiple projects with tight deadlines in a fast-paced environment.
- Demonstrated computer proficiency, including strong command of Microsoft Office computer software programs, especially Word, Excel, Outlook, and PowerPoint, and virtual meeting platforms. Additionally, strong command of tools to conduct, disseminate, and analyse surveys is required.
- Ability to travel for meetings, and other job-related activities, and to perform limited evening and weekend work.
- Fluently spoken and written English. Fluency in more European languages is appreciated
What We Offer:
- A permanent, full-time contract
- Offices at the heart of the European Quarter of Brussels
- A position in an international, energetic, and competent team
- Opportunity to collaborate with renown experts in Pathology
Application process
Interested candidates should complete the required form and upload the following documents in pdf:
- A CV
- Copy of the highest academic degree
- At least two reference letters; combined in a single pdf file
Please note that only shortlisted candidates will be contacted for an interview.
ESP is committed to promoting equality and diversity.
Please submit your application via the online form by clicking on the button "Apply Now".
For any questions, please contact us at admin@esp-pathology.org having as email subject ESP Scientific Project Associate.
ESP keeps growing!
Join us in shaping international medical events that bring healthcare professionals in the field of pathology together across borders.
We are currently hiring an Event Coordinator to join the ESP Events Team. Please see all details below.
ESP Event Coordinator
Job Description – ESP Event Coordinator
The European Society of Pathology (ESP) is a non-profit organisation that aims to advance Pathology in Europe and to facilitate communication between European Pathologists. Being the leading force in pathology worldwide, ESP strongly promotes high quality diagnostic pathology diagnosis for all patients, up to date education across Europe and support cutting-edge research to understand disease and translate science into clinical practice.
Job Details
Position Title: Event Coordinator
Reports to: ESP Event Manager and ESP Chief Executive Officer
Remuneration: Highly competitive, depending on experience
Working Hours: 40 hours per week
Contract Type: Permanent
Location: ESP Berlin Office
Job Purpose
- The Event Coordinator will assist with the planning and managing of all kinds of event-associated projects (European Congress of Pathology, European School of Pathology “EScoP”, ESP Academy, Masterclass, Advisory Forum, etc.) on behalf of the Society and will ensure they are completed on time, within budget and meet the needs specified.
- To assist in all internal and external projects of the ESP and its Foundation.
- To administer and carry out exhibiting opportunities within the scope of ESP events.
Responsibilities
- Responsible for organizing all aspects of the annual European Congress of Pathology from an operational and logistical standpoint, including preparation and online execution of evening social events
- Managing attendance and accommodation of VIPs for the Congress
- Prepare event-related documents including run sheets, briefing notes, printed matters and reports
- Responsible for organizing all aspects of small-size events from an operational and logistical standpoint
- On-site execution of smaller ESP events
- Assistance with technical exhibition aspects, liaising with exhibitors and venues
- Correspondence with contracted exhibitors for ECPs and other ESP events
- Correspondence with participants of the annual congress and other ESP events
- Invoicing and payment follow-ups for ESP activities
- Coordinate closely with the ESP teams in Berlin and Brussels on ESP activities.
Qualifications, Skills and Experience
- Bachelor’s degree, training in project and event management with a minimum of 3 years of experience directly related to the duties and responsibilities specified
- Proven work experience in MICE industry or association
- Structured, organised, precise and reliable
- Experience with WordPress
- Excellent command of English and at least one additional European language
- Strong working knowledge of Microsoft 365 environment; working knowledge of AutoCAD is advantageous
- Ability to work with peak activity time and stress resistant
- Hands-on (proactive) approach to tasks in both exhibition management and other ESP-related matters
- Willingness to travel
What We Offer:
- A vibrant and dynamic work environment where dedication and individuality are highly valued
- Open communication and transparency within a motivated team that works together with enthusiasm and commitment
- Opportunities for independent work with streamlined decision-making processes
- A modern office in the heart of Berlin with excellent public transport connections
- A limited amount of hybrid work arrangements might be an option.
Please click on the “Apply now” button in order to apply for this position.
You are also welcome to send a CV and cover letter to Juliane Heinicke at j.heinicke@esp-pathology.org explaining why you would like to work for ESP, how you would improve our events and activities efforts and how you would help us grow. Due to the volume of applications expected, only shortlisted candidates will be contacted for interviews. Only candidates with the right to work in Germany/Belgium/EU will be considered.
Deadline for applications: 30 June 2026.
ESP is committed to promoting equality and diversity.
ESP Quality Assurance Manager
Job Description – ESP Quality Assurance Manager
The European Society of Pathology (ESP) is a non-profit organisation dedicated to advancing pathology across Europe. As the leading force in European pathology, ESP promotes high-quality diagnostic services for all patients, delivers up-to-date education, and supports cutting-edge research to better understand disease and translate science into clinical practice.
Job Details
Position Title: Quality Assurance Manager
Reports to: ESP Chief Executive Officer
Remuneration: Highly competitive, commensurate with experience
Working Hours: 40 hours per week
Contract Type: Permanent
Location: ESP Headquarters
Job Purpose
The Quality Assurance (QA) Manager supports the pathology community and the ESP activities by ensuring consistent quality assurance programs through the development and implementation of sustainable portfolios and systems at national, European, and international levels. The QA Manager is responsible for delivering the QA-related agenda of the ESP, as well as overseeing relevant scientific projects (e.g., harmonisation, validation, and investigational studies).
Additionally, the QA Manager plays a key role in the development of new ESP QA programs and in identifying new opportunities for collaboration with industry partners and leading international QA and scientific organisations.
Key Responsibilities
- Lead and manage all projects and processes related to ESP’s quality assurance activities.
- Develop and implement new QA schemes, including pilot studies, validation and harmonisation efforts.
- Identify and pursue collaboration opportunities with industry partners, QA organisations, and scientific bodies.
- Act as the main quality liaison with external stakeholders, including suppliers and partner organisations.
- Manage bidding and procurement processes, ensuring compliance with relevant scientific and regulatory standards.
- Represent ESP at global QA events, conferences, and roundtables to promote ESP’s mission and visibility.
- Prepare and coordinate QA meetings and events organised by ESP.
- Draft and support the preparation of reports, presentations, manuscripts, meeting minutes, and agreements.
- Collaborate with ESP-affiliated national and associated societies, coalitions, federations, clinical associations, and regulatory bodies.
- Work cross-functionally with ESP Scientific and Education Managers, Working Groups, Education Committee, Advisory Board, and all ESP staff to develop strategies for measuring and communicating the impact of ESP QA activities.
- Perform other duties as assigned.
Qualifications, Skills and Experience
- Bachelor’s degree or equivalent qualification in life sciences, education, or business administration.
- Strong scientific background, ideally in pathology, diagnostics, or related fields.
- Minimum of 3–5 years’ experience in quality assurance operations and management, particularly within the pharmaceutical or diagnostics sectors.
- Solid understanding of QA methodologies, standards, and regulatory requirements.
- Work experience at an accredited institution with active involvement in the accreditation process is advantageous.
- Strong and persuasive verbal and written communication skills, with the ability to produce professional correspondence, reports, meeting minutes, and draft agreements.
- Ability to build effective relationships and engage with stakeholders both within ESP and externally.
- High level of integrity, professionalism, and self-motivation.
- Excellent organisational skills and strong attention to detail.
- Ability to manage multiple projects under tight deadlines in a dynamic, fast-paced environment.
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and virtual meeting platforms.
- Strong command of tools to conduct, disseminate, and analyse surveys.
- Willingness to travel and occasionally work evenings or weekends.
- Fluency in spoken and written English.
ESP is committed to promoting equality, diversity, and inclusion in all aspects of its work.
ESP Project Associate/Assistant for Education
Job Description – Project Associate/Assistant for Education
The European Society of Pathology (ESP) is a non-profit organisation dedicated to advancing pathology across Europe. As the leading force in European pathology, ESP promotes high-quality diagnostic services for all patients, delivers up-to-date education, and supports cutting-edge research to better understand disease and translate science into clinical practice.
ESP is providing several educational opportunities in the field of Human Pathology, including but not limited to courses, webinars, and Fellowships. This position requires a dynamic, flexible and highly motivated individual, who can adapt to a competitive environment.
Job Details
Position Title: Project Associate/Assistant for Education (depending on the level of experience and qualifications of the applicant)
Under the supervision of the ESP Education Manager
Working Hours: 40 hours per week
Location: ESP Headquarters, limited travel requirement for the onsite organisation of courses, workshops, and congresses.
Job Purpose
Assist the ESP Education Manager and ESP Education Committee in the organisation of educational activities of ESP. Contribute to the smooth operation of the ESP HQ Offices.
Key Responsibilities
- Support the onsite and online organisation of courses, workshops, and other similar ESP activities
- Support the coordination of meetings, both virtual and in person
- Assist the creation and dissemination of meeting material (i.e. agendas, presentations, datasets, minutes etc.)
- Support communication between ESP HQ and providers of educational activities, including tutors, experts, supporting companies, technical staff and other organisations
- Support the management of the ESP website, Educational Platform, and other tools used for ESP Educational Activities
- Support the dissemination of information regarding ESP educational activities via mass emails, social media, banners, infographics, and other means.
- Create presentations within the Job activities
- Generate, disseminate, and analyse surveys for ESP educational activities
- Ensure that all projects are delivered on time, within the scope and the budget
- Interact with the ESP Offices staff and help ensure smooth running of the Offices
Qualifications, Skills and Experience
- Minimum bachelor’s degree in science or related field. Master or Doctoral degree, especially in Medicine, is an advantage
- Previous scientific experience and/or experience in a similar position is a plus
- Ability to operate in an international and multicultural environment, including delivering presentations
- Punctual
- Well organised
- Fluency in English. Good level of French, Dutch and/or other European languages would be appreciated
- Good computer knowledge (email, Word, PowerPoint, Excel, SharePoint, Google Spreadsheets, etc.)
- Experience in creating and management of online Educational Activities
- Availability to work full-time in Brussels, Belgium
ESP is committed to promoting equality and diversity.
ESP Event Coordinator
Job Description – ESP Event Coordinator
The European Society of Pathology (ESP) is a non-profit organisation that aims to advance Pathology in Europe and to facilitate communication between European Pathologists. Being the leading force in pathology worldwide, ESP strongly promotes high quality diagnostic pathology diagnosis for all patients, up to date education across Europe and support cutting-edge research to understand disease and translate science into clinical practice.
Job Details
Position Title: Event Coordinator
Reports to: ESP Event Manager and ESP Chief Executive Officer
Remuneration: Highly competitive, depending on experience
Working Hours: 40 hours per week
Contract Type: Permanent
Location: ESP Berlin Office / ESP Brussels Headquarters
Job Purpose
- The Event Coordinator will assist with the planning and managing of all kinds of event-associated projects (European Congress of Pathology, European School of Pathology “EScoP”, ESP Academy, Masterclass, Advisory Forum, etc.) on behalf of the Society and will ensure they are completed on time, within budget and meet the needs specified.
- To assist in all internal and external projects of the ESP and its Foundation.
- To administer and carry out exhibiting opportunities within the scope of ESP events.
Key Responsibilities
- Responsible for organizing all aspects of the annual European Congress of
Pathology from an operational and logistical standpoint - Responsible for organizing all aspects of small-size events from an operational and logistical standpoint
- On-site execution of smaller ESP events
- Assistance with technical exhibition aspects, liaising with exhibitors and venues
- Correspondence with contracted exhibitors for ECPs and other ESP events
- Correspondence with participants of the annual congress and other ESP events
- Invoicing for ESP activities
Qualifications, Skills and Experience
- Bachelor’s degree, training in project and event management with a minimum of 3 years of experience directly related to the duties and responsibilities specified
- Proven work experience in MICE industry or association
- Structured, organised, precise and reliable
- Experience with WordPress
- Excellent command of English and at least one additional European language
- Strong working knowledge of Microsoft 365 environment; working knowledge of AutoCAD is advantageous
What We Offer:
- A vibrant and dynamic work environment where dedication and individuality are highly valued
- Open communication and transparency within a motivated team that works together with enthusiasm and commitment
- Opportunities for independent work with streamlined decision-making processes
- A modern office in the heart of Berlin with excellent public transport connections / ESP headquarters in a central location in Brussels in the centre of the government district
- A limited amount of hybrid work arrangements might be an option.
Please send a CV and cover letter to Juliane Heinicke at j.heinicke@esp-pathology.org explaining why you would like to work for ESP, how you would improve our events and activities efforts and how you would help us grow. Due to the volume of applications expected, only shortlisted candidates will be contacted for interviews. Only candidates with the right to work in Germany/Belgium/EU will be considered.
Deadline for applications: 31st October 2025.
ESP is committed to promoting equality and diversity.
ESP Quality Assurance Manager
Job Description – ESP Quality Assurance Manager
The European Society of Pathology (ESP) is a non-profit organisation dedicated to advancing pathology across Europe. As the leading force in European pathology, ESP promotes high-quality diagnostic services for all patients, delivers up-to-date education, and supports cutting-edge research to better understand disease and translate science into clinical practice.
Job Details
Position Title: Quality Assurance Manager
Reports to: ESP Chief Executive Officer
Remuneration: Highly competitive, commensurate with experience
Working Hours: 40 hours per week
Contract Type: Permanent
Location: ESP Headquarters
Job Purpose
The Quality Assurance (QA) Manager supports the pathology community and the ESP activities by ensuring consistent quality assurance programs through the development and implementation of sustainable portfolios and systems at national, European, and international levels. The QA Manager is responsible for delivering the QA-related agenda of the ESP, as well as overseeing relevant scientific projects (e.g., harmonisation, validation, and investigational studies).
Additionally, the QA Manager plays a key role in the development of new ESP QA programs and in identifying new opportunities for collaboration with industry partners and leading international QA and scientific organisations.
Key Responsibilities
- Lead and manage all projects and processes related to ESP’s quality assurance activities.
- Develop and implement new QA schemes, including pilot studies, validation and harmonisation efforts.
- Identify and pursue collaboration opportunities with industry partners, QA organisations, and scientific bodies.
- Act as the main quality liaison with external stakeholders, including suppliers and partner organisations.
- Manage bidding and procurement processes, ensuring compliance with relevant scientific and regulatory standards.
- Represent ESP at global QA events, conferences, and roundtables to promote ESP’s mission and visibility.
- Prepare and coordinate QA meetings and events organised by ESP.
- Draft and support the preparation of reports, presentations, manuscripts, meeting minutes, and agreements.
- Collaborate with ESP-affiliated national and associated societies, coalitions, federations, clinical associations, and regulatory bodies.
- Work cross-functionally with ESP Scientific and Education Managers, Working Groups, Education Committee, Advisory Board, and all ESP staff to develop strategies for measuring and communicating the impact of ESP QA activities.
- Perform other duties as assigned.
Qualifications, Skills and Experience
- Bachelor’s degree or equivalent qualification in life sciences, education, or business administration.
- Strong scientific background, ideally in pathology, diagnostics, or related fields.
- Minimum of 3–5 years’ experience in quality assurance operations and management, particularly within the pharmaceutical or diagnostics sectors.
- Solid understanding of QA methodologies, standards, and regulatory requirements.
- Work experience at an accredited institution with active involvement in the accreditation process is advantageous.
- Strong and persuasive verbal and written communication skills, with the ability to produce professional correspondence, reports, meeting minutes, and draft agreements.
- Ability to build effective relationships and engage with stakeholders both within ESP and externally.
- High level of integrity, professionalism, and self-motivation.
- Excellent organisational skills and strong attention to detail.
- Ability to manage multiple projects under tight deadlines in a dynamic, fast-paced environment.
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and virtual meeting platforms.
- Strong command of tools to conduct, disseminate, and analyse surveys.
- Willingness to travel and occasionally work evenings or weekends.
- Fluency in spoken and written English.
ESP is committed to promoting equality, diversity, and inclusion in all aspects of its work.
Other Career Opportunities
Opportunity for a MSc degree or a PhD in transplantation research
Dear Colleagues,
We are currently looking to welcome a young pathologist interested in pursuing a Master’s degree or a PhD in transplantation research. This position is within the Paris Transplant Group, an internationally recognized research team based in Paris, France.
The candidate would work on innovative projects, leveraging cutting-edge techniques such as digital pathology, multiplex immunofluorescence, and molecular analysis applied to transplantation. Given the multi-organ scope of our transplantation research, this position offers an excellent opportunity to develop expertise across multiple specialties.
For more details about our research and projects, please visit our website: paristransplantgroup.com.
If you are interested in discussing this opportunity further, feel free to reach out to me at aurelie.sannier@aphp.fr
We would be delighted to welcome young pathologists into our dynamic research environment!
Aurélie Sannier, MD, PhD
Paris Institute for Transplantation and Organ Regeneration