Career Opportunities

Job Description – ESP Quality Assurance Manager

The European Society of Pathology (ESP) is a non-profit organisation dedicated to advancing pathology across Europe. As the leading force in European pathology, ESP promotes high-quality diagnostic services for all patients, delivers up-to-date education, and supports cutting-edge research to better understand disease and translate science into clinical practice.

Job Details

Position Title: Quality Assurance Manager

Reports to: ESP Chief Executive Officer

Remuneration: Highly competitive, commensurate with experience

Working Hours: 40 hours per week

Contract Type: Permanent

Location: ESP Headquarters

Job Purpose

The Quality Assurance (QA) Manager supports the pathology community and the ESP activities by ensuring consistent quality assurance programs through the development and implementation of sustainable portfolios and systems at national, European, and international levels. The QA Manager is responsible for delivering the QA-related agenda of the ESP, as well as overseeing relevant scientific projects (e.g., harmonisation, validation, and investigational studies).

Additionally, the QA Manager plays a key role in the development of new ESP QA programs and in identifying new opportunities for collaboration with industry partners and leading international QA and scientific organisations.

Key Responsibilities

• Lead and manage all projects and processes related to ESP’s quality assurance activities.
• Develop and implement new QA schemes, including pilot studies, validation and harmonisation efforts.
• Identify and pursue collaboration opportunities with industry partners, QA organisations, and scientific bodies.
• Act as the main quality liaison with external stakeholders, including suppliers and partner organisations.
• Manage bidding and procurement processes, ensuring compliance with relevant scientific and regulatory standards.
• Represent ESP at global QA events, conferences, and roundtables to promote ESP’s mission and visibility.
• Prepare and coordinate QA meetings and events organised by ESP.
• Draft and support the preparation of reports, presentations, manuscripts, meeting minutes, and agreements.
• Collaborate with ESP-affiliated national and associated societies, coalitions, federations, clinical associations, and regulatory bodies.
• Work cross-functionally with ESP Scientific and Education Managers, Working Groups, Education Committee, Advisory Board, and all ESP staff to develop strategies for measuring and communicating the impact of ESP QA activities.
• Perform other duties as assigned.

Qualifications, Skills and Experience

• Bachelor’s degree or equivalent qualification in life sciences, education, or business administration.
• Strong scientific background, ideally in pathology, diagnostics, or related fields.
• Minimum of 3–5 years’ experience in quality assurance operations and management, particularly within the pharmaceutical or diagnostics sectors.
• Solid understanding of QA methodologies, standards, and regulatory requirements.
• Work experience at an accredited institution with active involvement in the accreditation process is advantageous.
• Strong and persuasive verbal and written communication skills, with the ability to produce professional correspondence, reports, meeting minutes, and draft agreements.
• Ability to build effective relationships and engage with stakeholders both within ESP and externally.
• High level of integrity, professionalism, and self-motivation.
• Excellent organisational skills and strong attention to detail.
• Ability to manage multiple projects under tight deadlines in a dynamic, fast-paced environment.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and virtual meeting platforms.
• Strong command of tools to conduct, disseminate, and analyse surveys.
• Willingness to travel and occasionally work evenings or weekends.
• Fluency in spoken and written English.

ESP is committed to promoting equality, diversity, and inclusion in all aspects of its work.